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Lihtan Therapy Collective is a psychotherapy practice located in Calgary.

We value people first; being inclusive, non-judgemental and offering a trauma informed approach.

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Join our Team

At Lihtan Therapy Collective, we specialize in mental health services, focusing on trauma, addiction, and ADHD. Our team is committed to providing a unique and authentic approach to therapy, ensuring that every individual is accepted and supported in reconnecting with their authentic self.

Clinic Coordinator – Full-Time, Long-Term Independent Contractor (Hybrid)

We are currently welcoming candidates to apply to join our wonderful team.

Who We Are Looking For

.We are currently seeking a proactive and highly organized Clinic Coordinator to join our team. You’ll play an essential role in supporting the day-to-day operations of the clinic while contributing to a mission that matters.

This is a full-time, long-term independent contractor role designed for someone who values stability and wants to build a lasting relationship with a small but growing mental health team. You’ll provide daily support (Monday–Friday) with flexibility to manage administrative needs. Availability between 9:00 AM – 3:00 PM MST is essential to support our team in real time, and we’re open to further discussion to ensure we can meet your needs and ours.

You’d Be a Great Fit If You:

•     Are extremely organized, detail-oriented, and a natural problem solver

•     Communicate with warmth, compassion, and professionalism

•     Thrive in fast-paced environments and work independently with ease

•     Are proficient in Jane App, Microsoft 365 (including SharePoint), and Canva

•     Bookkeeping experience using QuickBooks software is an asset

•     Have experience supporting mental health or healthcare professionals

•     Are based in Calgary or surrounding area

•     Are comfortable handling confidential client information and adhering to PHIPA/HIPAA standards

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  • Daily:

    •     Manage clinic inbox (client communication, forwarding messages, follow-ups)

    •     Maintain and update client files and tasks in Jane App

    •     Review new intakes and connection calls for follow-up actions

    Weekly:

    •     Review Accounts Receivables and follow up on failed payments and outstanding invoices

    •     Payment tracking and reconciliation

    •     Ensure consent forms and documentation are complete

    •     Bookkeeping tasks using QuickBooks software (experience will be considered an asset)

    •     Support profile maintenance for couples/families

    •     Reach out to clients who haven’t rebooked post-consultation

    Monthly:

    •     Prepare and submit 3rd party invoices for billing

    •     Attend team meetings (in-person)

    •     Follow up regarding any contractor invoice discrepancies

    •     Update and maintain announcements and resources on SharePoint, website, and social media

    •     Maintain and update 3rd party clients regarding groups and availability

    Quarterly:

    •     Prepare unscheduled visits reports

    •     Draft and send quarterly newsletter via Squarespace

    Ad-Hoc:

    •     Update Jane App templates and forms

    •     Assist with onboarding of new therapists

    •     Order and maintain clinic stocks and supplies

    •     General care and upkeep of clinic environment

    •     Support social media scheduling and Canva-based content creation

    • Hybrid role: 2-3 in-office days per week, remaining hours remote

    • Flexible daytime hours

    • Monthly in-person team meetings (1 Thursday/month, 11:30 AM–1:30 PM)

    • Quarterly evening business meeting

    • A supportive, values-oriented team focused on connection, compassion, and community care

    • A beautiful clinic space in southwest Calgary

    • Competitive pay: $22–$27/hour, based on experience

    • Flexible, family-friendly scheduling

    • Opportunities for growth, learning, and meaningful contribution

  • Please submit the following to hello@lihtantherapy.com:

    •     A brief introduction about you

    •     Your experience supporting private practice clinicians, therapists, or wellness-based businesses

    •     Your availability and preferred working times

    •     Your average response time during MST business hours

    •     Platforms/tools you’re proficient with (e.g., Jane App, Microsoft, Canva)

    •     Your comfort level with handling confidential client information and privacy standards

    •     Confirmation of availability for monthly in-person meetings

    •     Interest in joining occasional social gatherings (if local)

    •     Two professional references who can speak to your administrative skills, reliability, and communication style

We look forward to connecting with someone who finds joy in helping therapists do what they do best, make a difference in people’s lives

If you would like to apply for a position, please send your resume and cover letter to hello@lihtantherapy.com

Thank you for your interest!